What Is a Packing List and Why It Matters in International Shipping?
When shipping goods internationally, one of the most essential documents is the packing list. It serves as a detailed record of what is being shipped and helps ensure smooth customs clearance and accurate delivery.
What Is a Packing List?
A packing list is a commercial document prepared by the exporter that provides detailed information about the contents of the shipment. Unlike the commercial invoice, which focuses on pricing and payment, the packing list highlights what items are inside each package and how they are packed.
What Information Does a Packing List Contain?
Typically, a packing list includes the following details:
- Exporter and importer information
- Shipment details (origin, destination, shipping method)
- Package details (number of cartons, pallets, or crates)
- Description of goods (product names, model numbers, materials, specifications)
- Quantity per package
- Gross weight and net weight
- Dimensions of each package (length, width, height)
- Marks and numbers used for identification
This information allows customs authorities, freight forwarders, and consignees to check the shipment quickly and accurately.
Why Is the Packing List Important?
- Customs Clearance – Customs officials rely on the packing list to verify shipments against invoices.
- Freight Handling – Helps carriers and warehouse staff understand how goods are packed for safe transport.
- Dispute Resolution – In case of shipment discrepancies, the packing list serves as evidence.
- Logistics Efficiency – Speeds up loading, unloading, and warehouse operations.
Important Note
Packing lists are used for booking quotations only and do not include terminal handling charges or customs duties. Shippers should always account for these additional costs when calculating the total shipping expense.